Top 5 Challenges in Facilities Management and How to Overcome Them

When you consider the day to day challenges in facilities management, it is totally worth implementing a Facility Management software to automate your tasks. The primary objective of facility managers is to deal with the ever-present issues of the facilities themselves. Anything that involves physical facilities, assets, and equipment falls within the realm of facilities management. However, the responsibilities of the facility managers extend to more than just tending physical buildings. In simple words, they are responsible for creating a safe, comfortable, and healthy working environment for their employees, as well as visitors. In today’s article, we will be taking a closer look at a few main challenges in facilities management and how to overcome them as effectively and efficiently as possible.

Controlling Budget and Costs

Say, for example, you have been called into a meeting and asked if there are any ways to cut down costs to save some money. If you didn’t know what to say and have weak control of your costs, your boss will probably get the impression that you are not managing the facility efficiently. 

One of the most effective ways to control costs is to track and manage items in your inventory correctly. Inventories could include tissue-papers used throughout the facility, to light bulbs used in every room. With our Facility Manager, you can create a digital inventory of all the assets and equipment to efficiently track their usage. This allows you to have more accurate control of your budget and costs. 

Maintenance of Aging Equipment and Facilities

Efficiently managing the routine maintenance and repair activities of your equipment and assets is critical to ensuring productivity, or you may run the risk of your equipment shutting down. It is only natural that some pieces of equipment will show signs of wear and tear after heavy usage and with time, but you can slow down this process by taking appropriate preventive and corrective maintenance measures. As a manager, you simply cannot afford to compromise the speed of your operations because of broken equipment; therefore, you need a proper maintenance management system that centralizes information, monitors daily operations, makes communication faster, enables proper planning, and helps you keep track of repair times – all of which can help extend the life cycle of your assets.

Team Coordination and Task Delegations

To make work operations more efficient, it is crucial to streamline tasks that foster communication, productivity, innovation, and organization. In today’s increasingly dynamic and mobile workforce, an increasingly popular solution is to use facility management software that allows staff to easily access work instructions, task checklists, and important files. With our Facility Manager, staff can easily report failures, check equipment history, and generate reports. In addition, managers can share safety manuals, user guides, and instructions to ensure that all the staff is informed about the facility they will be working in, and how to perform their tasks efficiently, all from their mobile devices.

Keeping Accurate Records

Maintaining accurate records is one of the biggest challenges in facilities management. Paper-based records are becoming obsolete and can take up too much time and space, needing more and more filing cabinets. Maintaining accurate records is also crucial as compliance with various national, global, and industry regulatory standards are increasingly becoming a top priority. With our Facility Management software, you can ensure that you have the data when you need it. It enables you to reduce safety hazards through efficient monitoring of operations and detailed inspections. And above all, you be will be saving a lot of office space by eliminating the need for paper records.

Time Management Challenges in Facilities

Facility managers never have it easy when it comes to time management. Faced with various challenges and myriad other responsibilities, they also have to juggle meetings, calls, writing emails, coordinating one or multiple teams, budgeting, and so much more. The challenges can mount up, especially if an organization runs multiple facilities. Adding all of these factors, as well as various unplanned daily occurrences, it is safe to say that time management is one of the biggest challenges in facility management.

Overcoming Challenges in Facilities Management

To overcome this challenge, you should consider using CloudApper’s facility management software, Facility Manager. You can easily monitor all the operations that are being conducted throughout your facilities even when you are out dining with your family or sipping a cup of coffee at your home. With the ability to access data from a smartphone, laptop, or tablet, you can make timely and better-informed decisions.

The Facility Manager is a shift to a new paradigm that will ensure you are equipped to not only evolve with the times but thrive and increase your productivity in an agile, unpredictable environment.

Please get in touch with CloudApper today if you are interested in learning more about the Facility Manager.